Administrative Assistant

Overview

Languages
English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
   

• Associations and non profit organizations
   

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Plan, organize, direct, control and evaluate daily operations
   

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
   

• Enhanced reliability security clearance
• Criminal record check
• Vulnerable sector check
   

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
   

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
   

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits
   

• Group insurance benefits
• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)
   

• Tax-Free Savings Account (TFSA)
   

• Other benefits
• Parking available
• Wellness program